When you make a booking with a shipping line often times you will hear the disclaimer: “Pending Space and Equipment.”  In this article, we will explain the difference between the two and how they relate to each other in regard to booking an ocean shipment.  We will also explain why it’s important to understand the balance between the two and how to best plan your shipment around these crucial shipping parameters.

                                   SPACE VS EQUIPMENT

    SPACE:  Space is literally the empty space available on the shipping vessel for goods being shipped.  This could be empty slots for ocean containers or open space for larger goods shipped outside a standard ocean container.  If you are shipping via ocean container it would refer to the capacity the cargo vessel has for standard ocean boxes. If shipping via RORO (roll on/roll off) where no container is used it refers to the space on the ship’s surface or within the body of the vessel to store goods.

    In very busy ports space can often be limited.  It is important to check the vessel space well in advance to see if you need to account for limited availability.  In certain cases, bookings are required to be made weeks sometimes months in advance to secure space on a vessel. Though this is uncommon, it is important to consult your freight forwarder to see if the port you wish to ship from has any space issues.

    EQUIPMENT: Equipment refers to ocean containers, special equipment, trailers, or other devices to safely contain and transport goods.  When you make a booking the carrier does not always reserve equipment for your shipment, only space (and even this is not always guaranteed).  What is important to know is that the carrier cannot control equipment supply all the time. It is very uncommon for a carrier to be able to reserve any particular type of equipment for your shipment.  Often times it is first come first serve. Equipment can be tricky because its replenishment is dependent upon how much inbound equipment is coming from other shipments. That means remote locations that receive less traffic can experience a shortage of equipment due to its lower volume in shipments.  Special equipment such as flat racks, open tops, refrigerated containers, can be in even lower supply as fewer of them are usually available. Be sure to have your freight forwarder confirm that the equipment you require is available for your shipping needs. Careful planning is sometimes required to ensure your shipment does not experience delays due to equipment shortage or unavailability.

    THE BALANCE: It is important to note that both space and equipment must be available for your shipment to depart without issues.  Keep in mind that just because one is available does not guarantee the other. Often times a carrier will issue a booking with no issues as it has plenty of space.  However, if you are shipping from a remote location or require special containers the equipment you need may not be available for the time of your booking. Similarly, there may be a lot of available equipment in your area, but the vessel may be overbooked and will not have space.  Both aspects of your shipment must be reviewed to plan properly.  Be sure to work with your freight forwarder/ocean carrier to properly plan for your shipment.

    Vital Worldwide Logistics has handled many cases where either space, equipment, or both have been in shortage.  We have a wide array of creative solutions to work around space and equipment issues for our customers. If you have questions regarding your shipment feel free to give us a call today.  Our advice is always available and quotes and shipment analysis is always FREE! We look forward to hearing from you!

    VITAL WORLDWIDE is the Best Logistics Services in Edison NJ.

    Toll Free: 844-ShipVwl (744-7895)




    Looking for a freight forwarder to handle your ocean freight? The Vital Worldwide Team has extensive experience in ocean freight logistics. Our team is ready to find the best solutions for your cargo travelling by sea.

    Finding the best ocean carrier is one of the most critical components of importing and exporting goods. Our extensive network of international freight carriers will ensure we find the best product for all your shipments. Not all ocean freight forwarders are equal, so here are some reasons for choosing Vital Worldwide as your ocean freight logistics partner!



    The Vital Team has handled all variations of ocean shipments. We handle imports as well as exports. We ship all commodities including dangerous goods. The VWL Ocean Freight Team also ships globally and is not limited to any destination. Our versatility will ensure you find the right solution for your sea freight!

    Vital Worldwide Logistics believes in a hands-on approach to shipping. Our service consists of excellent communication and keeping the customer informed and updated at all times. We also believe in educating the client. We will advise all service options in relation to your requirements. Ocean shipments have many layers of complexity from routing to customs to cargo preparation. We are always a phone call away if any questions arise.

    We have access to all the major sea carriers which ensures you will get the most competitive pricing for your ocean cargo shipments. However, we won’t just focus on price, but also routing and service time. Depending on your requirements, the cheapest carrier is not always the best option. We always consider the below when choosing the best ocean freight carrier:

    Speed does not come without its price. Some ocean carriers can have much shorter or longer transit times given the same port pairs. They may also have better sailing schedules with more frequent sailings out of the same port. Some carriers call several ports before departing to the final destination which can cause longer transit times. Faster services can cost more than those with more transshipments. All these factors are carefully considered when we choose the right ocean carrier for your needs.

    2. ROUNTING:
    Cheap ocean freight can sometimes be too narrow of a scope to base logistic decisions. Sometimes an ocean carrier may be cheaper, but the routing may not be as efficient. A vessel routing that has calls to many ports prior to final destination can add additional transit time. Further to this, transshipments may require your cargo to offload one ship and on to another which is more handling of your cargo plus time. Sometimes even more expense. Paying a little more for a direct sailing can prove to be a valuable decision. We also look for carriers that are strong to your country of destination. Often times they will have good transit times as well as price simply because they focus on a particular country/port.

    Vital Worldwide has developed a wide network of ocean carriers. This ensures that we find the best product for your shipping requirements. When we work on your ocean freight quote we reach out to more than just one carrier to ensure we get several options for consideration.

    Vital Worldwide is a full service freight forwarder. We can arrange for pick up with approved carriers of your cargo for safe transit. Our extended Drayage Network has the best qualified container truckers to bring your cargo safely to and from the rail or port. We can also arrange final delivery at destination. We aim to be a full service shipping solution for our clients!

    We will consider all aspects of your requirements and compare multiple options for your shipments. Ask a logistics expert at Vital Worldwide Logistics for all your ocean freight-related concerns and needs today!

    For more info visit: Best Ocean Worldwide Logistics





    Shipping medical supplies can carry its own unique set of challenges and procedures. When importing and exporting medical equipment, special precaution must be used to select the right carrier. Medical equipment, pharmaceuticals, and other health care related commodities often require special attention and care due to the nature of their content. Beyond the physical handling of medical goods, it is also very important to comply to each country's unique set of rules and regulations regarding medical equipment imports. Oftentimes, there are special requirements for health care related items that must be followed to be allowed entry into a country. In this article we examine some things your team should consider when shipping medical equipment and supplies.

    Medical equipment usually requires special handling and care. Unlike general goods that can be placed on a pallet, medical supplies are often more fragile in nature. It is important that your freight forwarder is familiar with how to pack, load, and transport your specific medical equipment to avoid damage in transit.
    Pharmaceutical shipments may require temperature controlled environments. Some equipment may need to be crated or stored in special ways to avoid damage. Our experience in shipping medical equipment has shown that each shipment can have very different requirements from the next. Due to this, medical shipments typically take more planning and scheduling. We always recommend accounting for additional time for pick-ups, loading, and other preparation prior to boarding a plane or vessel.

    Medical equipment and pharmaceutical drugs are typically shipped with urgency. It is important that your freight forwarder chooses the proper routing and carrier to meet your deadlines. Ocean shipments with transshipment points increases the level of handling of the cargo and increases the risk for cargo delays. Flights that have multiple stops will also add more cargo handling and transit time. If possible, try to book direct flights and routes without transshipments.

    This is probably the most important and challenging aspect of shipping medical supplies. Each country will have its own import restrictions, regulations, and processes for allowing importation of medical devices and drugs. Typically medically related shipments have their own unique set of paperwork that must be completed prior to entry into a country.In the USA the FDA has very specific requirements for importing medical devices.

    “FDA verifies and enforces applicable medical device requirements at the time a medical device is imported or offered for import into the United States.” - FDA.gov

    These requirements include, but are not limited to:

    • Establishment registration
    • Medical Device Listing
    • Quality System
    • Premarket Notification [510(k)], unless exempt, or Premarket Approval
    • Labeling
    • Medical Device Reporting.


    This is particularly important if you are a first time importer. The FDA has special requirements for first time importers of medical equipment. Initial importers must report and comply with the below:

    • Establishment registration
    • Medical Device Reporting (MDR) (21 CFR 803)
    • Reports of Corrections and Removals (21 CFR 806)
    • Medical Device Tracking (21 CFR 821), where applicable.


    It is also important to note that Customs and Border Protection extends the definition of an initial importer as any importer that handles the marketing, final delivery, or sale of the imported medical equipment.
    “An initial importer is defined in Title 21 Code of Federal Regulations (21 CFR) Part 807.3(g) as any importer who furthers the marketing of a device from a foreign manufacturer to the person who makes the final delivery or sale of the device to the ultimate consumer or user but does not repackage, or otherwise change the container, wrapper, or labeling of the device or device package.” - FDA.gov

    Below an example of some additional required information for Manufactures and Importers of Medical Equipment:


    It is important to consider the regulatory aspect of shipping medical supplies. These requirements take time and often time are overlooked as part of the transit time. Oftentimes importers and exporters will only look at the time in the land, air, or sea, but it is not uncommon that customs clearance and examination is the longest part of a cargo’s journey. The Vital Worldwide team works with trusted brokers that are familiar with clearing medical shipments to ensure your shipments are handled efficiently and timely.

    The recent challenges presented by COVID-19 has brought an increased demand for shipping medical supplies. Due to import and export restrictions on general goods placed by many countries(including the US), shipping medical equipment has become a priority. However, this has also restricted the amount of space available on vessels and planes. Care consideration must be given to restricted flight and ocean schedules. We usually advise considering at least one additional week of time to a typical transit in times where space and schedules are in high demand. Restricted space will also increase the cost of shipments. Be sure to factor this into your budget.

    Are you an importer or exporter that has shifted focus to medical related cargo? Are you a first time importer or exporter of medical supplies? Whether you are new to the medical industry or well experienced a trusted logistics partner will ensure your cargo moves as efficiently and safely as possible. Our team is familiar with the requirements and specific details in shipping medical cargo. Our experience will ensure your cargo will move with confidence and assurity! We look forward to hearing from you!

    Worldwide logistics. What can we move for you?

    Our services is the Best Logistics Services in edison NJ.






    At Vital Worldwide, shipping is our expertise. We specialize in a variety of services including commercial truck transportation. You may be wondering how a truck could be faster than a plane, right? Well, unfortunately, due to the unpredictable weather patterns and other issues that can happen during the flight will also inhibit your delivery times. For example, these other forms of transportation rely on schedules that can often be interrupted or delayed for a variety of reasons. Trucking services can be faster, more cost-effective, and ideal when it comes to the door to door shipping.

    Freight or cargo is a reference for large quantities of goods that are prepped for delivery. Freight is ordered and loaded onto crates or pallets depending on the quantity of goods that have been ordered. From there the freight moves through various transport modes until it reaches its final destination. Shipping freight is the process of transporting various merchandise, cargo, and goods from one source to another.
    Truck freight is an excellent choice for shipping and is one of the most cost-effective ways to ship on a domestic level. Outside of these obvious benefits, what are some other advantages to using truckload carriers? Here are just some of the ways truck shipping may be the ideal choice for you:

    It’s gained this trust through its consistency to deliver the proper goods at the appropriate times. There are less instances that occur with truck shipping, such as warehousing fees, packaging, and repackaging. There is no comparison to the time it takes for these seemingly small services to how efficient truck shipping can be.

    Truckload carriers can make it easy for you to transport goods. Truck transportation can be much more efficient in transporting your goods and much less expensive than transporting your goods via air which can have delays in transit. Since truckload shipping is a direct route there are fewer fees to pay for.

    Because truck shipping is the most popular form of shipping freight throughout the country, it’s easy to prove just how fast your delivery will arrive. During transit for other forms of shipping, there are stops and certain safety restrictions that have to be met. Along with these restrictions come warehousing, packaging, and unpackaging fees. All of these things cost time and money but truckload shipping has minimal to no stops during its transit. Therefore, it ends up saving you some time and hassle in the long run.

    There are several methods of truckload shipping that help make this form of shipping the most reliable way to achieve great results. We ship a variety of truck freight ranging in size, value, and contents. Have you ever wondered how perishable food items manage to stay fresh traveling from across the country? Well, our trucks are capable of transporting time-sensitive goods to their destination in record speeds. That’s why things like produce and dairy are able to stay fresh during the commute.

    At Vital Worldwide, we want our clients to be well informed. This will allow you to see where your freight is at all times and whether or not there are any stops during transit. Having the ability to know where your shipment helps to ensure the level of safety that your goods are kept.
    There are some things you should look into before you decide which method of trucking you will use. There are two forms of truck shipping; less than truckload (LTL) shipping and full truckload (TL) shipping. Different types of cargo will be the deciding factor on which method you may choose.

    Less than truckload (LTL) shipping allows multiple people to share space on the same truck for their shipments. Due to the number of different companies renting space, it makes less than truckload shipping a more cost-efficient way of delivering items. The less than truckload (LTL) shipping route is ideal for businesses who have freight shipments less than 15,000 pounds.
    Ensuring your items are safe during transit, the cargo is packaged and maneuvered onto crates and pallets. This keeps your items safe as it's being handled through multiple trailers before it is delivered.

    If less than truckload shipping doesn’t meet your requirements, then full truckload shipping might be for you. At Vidal Worldwide, we will use full truckload (TL) shipping whenever:

    • The order requirements meet the capacity of a full truckload.
    • The cargo is a high priority shipping order
    • If the weight is over 15,000 pounds, which is too much weight for a less than full truckload (LTL)
    • Or simply if you decide you would like to use this form of shipping.

    Arrival times are very reliable with full truckload (TL) shipping, shipments typically travel on only one truck with one destination, so delivery time estimates are often extremely accurate. Because of this, full truckload shipping is much faster than less than truckload shipping.

    At Vital Worldwide Logistics, we understand how important your shipments are to you. Our trucks are fully equipped with climate-controlled trailers. We also have highly trained drivers that are kept up to date with safety regulations. We ensure you that your goods will remain protected throughout transit. The chance of possible damage to items during transit also decreases since there is less handling of the freight at multiple stops. Less loading and unloading of the cargo lowers the risk of damage and breaking fragile shipments.

    Either way, you decide to ship, Vital Worldwide will be your solution to a hassle-free experience every time. We have competitive shipping rates so anyone can ship freight to wherever they need it to be. Allow our trucking team to assist you in your daily deliveries. Whether they’re big or small, Vital Worldwide has seen it all. Browse our site and opt-in for a free quote. See how much money we can save you with our trucking services!

    We are the Freight Forwarding Services Edison NJ.





    One of the most common questions we get asked is: What does a freight forwarder do?  The answer is not always the simplest to explain. The reason being that as freight forwarders we do many things.




    The simplest Freight Forwarders specialize in making things go from point A to point B.  That may not seem like the most technical explanation.  But the legal definition can be confusing to someone unfamiliar with international shipping.  The literal textbook definition can be found in US code  49 U.S.C. § 13102 and is taxing to read.  That’s why we’re here today to break it down so you can see the many ways a Freight Forwarder can help you with all your transportation needs.

    As mentioned above freight forwarder’s primary function is to do everything necessary to get goods from its origin to its intended destination.  It is often assumed that forwarders only handle the major movement of the cargo such as the ocean or air freight.

    But forwarders will also arrange for legal, government, and regulatory requirements for shipping cargo. They can also assist in the preparation and loading of cargo. Freight forwarders will also be experts in knowing how to protect cargo value with insurance products.  All this said we will break down some functions your forwarder may offer you may be unaware of.

    This one is obvious.  But what is more important is a freight forwarder will move your cargo efficiently.  The best transit time, routing, and carrier will all be considered in accordance with your budget and timeline.  Not all modes of transit are created equal. Logistics is certainly not a one size fits all solution. Your cargo and your team goals will dictate different carrier requirements.

    Freight forwarders have a network of carriers they know and trust. They will be familiar with which carriers best suit your needs. Navigating through many carriers is taxing especially if you are unfamiliar with the market.  Also, many major carriers may require a shipping contract or other registration requirements prior to being able to book with their service. Using freight forward cuts through a lot of these steps saving you time and money.

    Forwarders have a network of carriers and are familiar with the best ones for your needs.  They will already have existing contracts or relationships with them saving you time of having to commit to a shipping contract or long registration processes.

    Shipping requires a lot of documentation.  From booking requests, dock receipts, bill of lading instructions, etc.  All of this documentation must be filed accurately.  Mistakes can cause delays and fines. Forwarders are very well trained in how to submit this documentation accurately and timely.  They can also help you create required documents for shipping if you are unfamiliar such as packing lists and commercial invoices. Shipping lines now require the proper declaration of HS and HTS codes.  A good freight forwarder will be able to guide you to find the right codes so your documentation is submitted correctly.

    A freight forwarder can handle the documentation requirements of your companies logistics needs.  Improper documentation can cause custom issues on departure or arrival. Relying on your freight forwarder for documentation needs can be vital to your logistical efficiency.

    Before cargo can move anywhere it must adhere to all local, federal, and international laws and regulations.  A good freight forwarder will be able to assist in accessing all necessary requirements and help the shipper gather the proper information.  Custom clearance is required for any shipment inbound and outbound to/from any country. A forwarder will be able to help get your goods properly classified so you pay the proper duties and taxes on your goods.

    They can also help fulfill any regulatory requirements from agencies such as the FDA, USDA, or other government entities. If your cargo is hazardous they can assist with hazardous paperwork as well as be familiar with how certain hazmat goods need to be prepared and shipped.  These important steps to ensure your cargo does not get rejected at the port or face delays.

    There are many things that may need to be done prior to your cargo being able to be transported.  A good freight forwarder will help assess your cargo’s requirements and the steps necessary to get them done.

    Certain cargo may require special preparation prior to it being able to be loaded onto its intended vessel.  Cars may need to be dismantled and braced within a container. Fuel may need to be drained and accessories removed from machinery.  Special fumigation may be needed for wood products. All of these requirements must happen prior to special cargo moving anywhere. When cargo arrives at the destination a forwarder can arrange for warehousing or other special storage requirements to keep cargo safe and secure.  They can also arrange for cargo to reside in a Free Trade Zone (FTZ) to manage proper duty assessment.

    Freight forwarders can also make proper arrangements for when your cargo isn’t moving at all!  Ask your forwarder for how they can assist should your cargo have special storage requirements.

    Insuring your goods properly is an important part of shipping.  Most carriers will not offer any type of protection so insurance products are the only way to protect the value of your cargo.  A good freight forwarder will help advise the best insurance product for your goods. They will also be able to help walk you through a claim process should your cargo get damaged in transit.  Again, these products and services are unrelated to the actual movement of your cargo. However, a freight forwarder can be of great assistance with cargo insurance and claims.

    Freight forwarders will be able to properly find the best insurance products for your cargo.  They can also help you with your claims should you need to file one.

    A good forwarder will not just provide the best price.  In addition to being competitive in pricing, a good forwarder will seek to explain the terms of your shipment, the method of transport available, and the pros and cons of each solution.  We recommend not just focusing on price because although it is important to get competitive rates, rates themselves do not tell the whole picture. For instance, a general forwarder provider may have set rates they give generally to a multitude of customers.  But those rates may not have the best transit times, insurance coverage, or safest packing methods.

    There may be options that are faster, more efficient, and better insured for a slightly higher price, but protects your goods and your customer’s interest much better.  Ultimately it is up to your team to decide the best option, but in order to do so, you need a forwarder that will take the time to present to you all of the options and explain them thoroughly.

    At Vital Worldwide Logistics, we want to ensure that our customers fully understand the scope and details of their shipment so they feel confident in their logistic decisions.

    It is clear that a freight forwarder plays many roles in the transportation of cargo.  Many of which are not related to the actual movement of cargo. Be sure you choose a reliable forwarder to ensure proper transportation of your cargo.  At VWL we love to take the time to truly understand each and every one of our clients. We aim to develop long term relationships and to grow with each of our customers.  Please contact us today for all your shipping needs. We look forward to hearing from you!

    More details here: Freight Forwarding Services Edison NJ



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